|BYE-LAW 7 – GENERAL MEETINGS|
|7.1 The HKHAVS shall in each year hold an Annual General Meeting [AGM] which shall be held in HK no later than the 31st July . The purpose of the AGM shall be to;||(a) Confirm the Minutes of the last AGM and any other General Meetings held in the intervening period.
(b) Consider any matters arising there from.
(c) Receive, consider and approve the Income & Expenditure Accounts & the Balance Sheet for the period ending 31st March of the current year.
(d) Elect Committee members for the ensuing year in accordance with these Bye-Laws;
(e) Receive Reports from the Chairman & Team Captains on the past HKHAVS playing season’s activities.
(f) Consider any other business of which due notice has been given or is raised in due form by an affiliated HKHAVS player.
|7.2||The Secretary of the HKHAVS shall give at least fourteen days written notice of any General Meeting to all Affiliated Players and all HKHA Council Members, and shall specify the date, time & place.|
|7.3||The accidental omission to give notice of a meeting to any person entitled to receive such notice shall not invalidate the proceedings of that meeting.|
|7.4||Nominations for Officials of the HKHAVS should be submitted in writing to the Secretary, HKHAVS at least 7 days before the AGM. Only if there are insufficient nominations submitted will nominations, duly proposed & seconded, be accepted from the floor. Where there are more nominations than positions to be filled, the election of that post shall be conducted by paper ballot.|
|7.5||All General Meetings other than the AGM shall be called Extraordinary General Meetings [EGM’s]. An EGM may be convened by the HKHAVS Committee whenever necessary or upon a request by at least 10 affiliated members to that effect to the Secretary, HKHAVS.|
|7.6||Each affiliated member of the HKHAVS, all fees & dues having been paid, shall be entitled to attend all EGM’s & the AGM. Each member to have one vote. Where there is an equality of votes taken the Chairman shall be entitled to a second or casting vote. Only those members present shall be entitled to vote.|
|7.7||The Chairman of the HKHAVS shall preside as Chairman at any General Meeting. If for any reason he is unable or unwilling to attend such a Meeting then the presiding HKHAVS Committee members shall elect one of their number to be Chairman of the Meeting.|